ARCHAEOLOGICAL
SURVEY
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ILLINOIS ARCHAEOLOGICAL SURVEY |
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| Section 1. | The name of this corporation shall be the Illinois Archaeological Survey, Inc. |
| Section 2. | The period of existence and the duration of the life of this corporation shall be perpetual. |
| Section 3. | The principle office and place of business of this corporation shall be at the University of Illinois, at the city of Urbana, in the State of Illinois. |
| Section 4. | The objects and purposes of this corporation shall be: a. to serve as a clearing house for archaeological site information and data pertinent to archaeology of the State of Illinois; b. to keep a master site-file and other records pertinent to such archaeology for the State of Illinois; c. to disseminate, at its own discretion and in accordance with the Articles of Incorporation, the Constitution and By-laws, to the general public and to persons with bona fide professional interests, information in its possession; d. to promote the conservation and preservation of archaeological sites and of archaeological records and to develop among the general public an awareness of the need for such action; e. to organize and give assistance to programs of conservation archaeology and other archaeological programs within the State of Illinois. |
| Section 5. | The business and affairs of this corporation shall be governed and controlled be a Board of Directors. The Board of Directors shall consist of thirteen Directors, including the duly elected President, a President-elect who shall serve as Vice President, a Secretary, a Treasurer, and an Editor. The officers of the Illinois Archaeological Survey shall be the President, President-elect, Secretary, Treasurer, and the Editor. The President, President-elect, Secretary, Treasurer shall be elected for terms of two years. The Editor shall be elected for a term of three years. The remainder of the Board of Directors shall be elected for staggered terms of three years. Elections shall take place at the annual meeting of the Illinois Archaeological Survey, at which time a slate of officers and two or three members of the Board of Directors shall be elected. |
| Section 6. | Members of the Illinois Archaeological Survey shall be professional anthropologists or other qualified persons with a bona fide interest in the purposes of this organization. All members shall adhere to the Illinois Archaeological Survey "Professional Standards." All members in good standing shall receive all new Illinois Archaeological Survey publications. The members of the Illinois Archaeological Survey shall be of four categories: a. Fellows. Fellows are full members of the Illinois Archaeological Survey. They have full voting privileges, may serve on appointed committees, and hold elected office. Persons become Fellows through written sponsorship by a member of the Illinois Archaeological Survey, Inc. Petitions shall include a detailed statement giving reasons for nomination. In addition, a full Curriculum Vita of the nominee and a statement detailing his/her contributions to archaeology must accompany the petition. Fellowship shall be determined by a unanimous affirmation vote of the Illinois Archaeological Survey Membership Committee. Fellowship takes effect immediately upon Membership Committee written notification, and is affirmed by the Illinois Archaeological Survey members present at the annual business meeting. Fellowship in the Illinois Archaeological Survey, Inc. may be terminated by resignation or by a two-thirds vote (eight members voting for termination) of the Board of Directors. Ten or more members of the corporation may petition the Board of Directors to vote upon the termination of membership of any individual. Fellowship shall also automatically be terminated if the person does not pay his/her dues each year. b. Cooperating Institutional Members. The Illinois State Museum, represented by the Director, the Department of Anthropology at the University of Illinois at Urbana-Champaign, represented by the Chairperson, and the Center for Archaeological Investigations at Southern Illinois University at Carbondale, represented by the director, shall be the three official Cooperating Institutions. The above mentioned representatives hold membership by right of being the heads of the three Cooperating Institutions in the Survey and hold membership as long as they hold the administrative positions named. They, or their designees, have full voting rights in the Survey. c. Institutional Members. With the concurrence of the Board of Directors, institutions other then the three Cooperating Institutions may participate as supporting members upon payment of an annual fee of at least $200. The head of such a supporting institution has full voting rights in the Survey. d. Honorary Members. Honorary Members are persons who have a clearly demonstrable record of distinguished service to Illinois archaeology and the Illinois Archaeological Survey. Honorary Membership is established by the petition of ten or more Fellows to the Membership Committee, which shall review and make a recommendation to the organization of the nomination. Honorary Membership shall be determined by a two-thirds affirmative vote of the membership present at the annual meeting, provided a legal quorum is constituted. Honorary Members may not be elected to fill an office of the Illinois Archaeological Survey, nor may they vote on any issue coming before any entity of the corporation or of the annual meeting. Honorary Members are under no constraint of attendance at annual meetings in order to retain such membership. Honorary Members can be removed by the procedure outlined for Fellows. |
| Section 7. | There shall be no capital stock and the organization shall not be for profit. |
| Section 8. | No officer or member of this organization in the absence of fraud committed by himself/herself shall become personally liable for any debts or liabilities arising against or incurred by the organization or its officers or agents or employees or members, and the private property of the officers and members of this organization shall be exempt from liability for any and all debts, obligations, or liabilities of this organization. |
| Section 9. | An annual meeting of the Illinois Archaeological Survey, Inc. shall be held during the fall of each year for the purpose of electing directors and for the transaction of such other business as may come before the meeting. |
| Section 10. | The Board of Directors may designate any place, as the place of meeting for any special meeting called by the Board of Directors. If no designation is made, or if a special meeting be otherwise called, the place of meeting shall be at Urbana, Illinois. |
| Section 11. | A quorum for any officially called meeting of the corporation shall consist of twenty percent of the total membership or a minimum of 30 members in attendance, whichever number is smaller. |
| Section 12. | This constitution may be changed, altered, or amended in the following manner. The Board of Directors may, at its own discretion or upon petition by ten members of the corporation, initiate changes, alterations or amendments to this Constitution, which changes, alterations or amendments will become effective upon a two-thirds affirmative vote of the voting membership present at an officially called meeting, provided a legal quorum is constituted. |
| Section 13. | This organization shall have the right to buy, sell, lease, acquire by gift, devise, or otherwise, own, and control real or personal property of every kind or description or wherever situated and apply such to the purposes for which this organization has been created. |
| Section 14. | In the event of a dissolution of this corporation, either voluntarily or involuntarily, the membership of this corporation shall not be entitled to any of the assets, but the same shall be delivered over to and paid to the Trustees of the University of Illinois to be used by it for one or more of the original corporate purposes of this organization, or in the event such Board of Trustees shall in its discretion, find the furtherance of the purposes of this corporation to be impractical at said time, then for some other educational purposes. |
| Section 15. | Persons or institutions interested in Illinois archaeology may become subscribers to the publications of the Illinois Archaeological Survey, Inc. By payment of a yearly subscription fee, subscribers shall receive copies of Illinois Archaeology. In addition, they may be eligible to receive discounts on other IAS publications. Subscribers are not members of the IAS, Inc. and have no affiliation with the corporation other than receipt of its publications. |
| 1. | The objects and purposes of this corporation are found Section 4 of the Constitution. |
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| 2. | The Board of Directors shall serve as the Executive Committee for the corporation. The size of the Board is established in Section 5 of the Constitution, as are its composition and rights and duties. Meetings of the Board of directors shall be at the call of the President, or in his/her absence, the Vice President. In the event of incapacitation of any officer or director of the corporation, the Board of Directors shall name his/her surrogate pending the next annual meeting. |
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| 3. | An agenda of business to be conducted at any officially called meeting of the corporation shall be included with the notification to the total membership. Such notification shall occur at least 30 days prior to the annual meeting or not less than 15 days prior to any officially called extraordinary meeting of the corporation. |
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| 4. | There shall be the following Standing Committees: a. Public Service Committee, b. Membership Committee, c. Publications Committee, d. Nominating Committee. Other Standing Committees may be established by the Board of Directors as needed. It shall be the duty of each Standing Committee to present the Board of directors for ratification a document specifying the size, composition, meeting, rights and duties, and rules of procedure of the committee in question. |
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| 5. | The Board of Directors may, from time to time, establish ad hoc committees as needed. |
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| 6. | The rules in Roberts' Rules of Order: Revised (most recent edition) are adopted as if they were part of this document and shall apply in all situations where they are not in conflict with the Constitution, By-laws or rules of this corporation ant its affiliated bodies. |
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| 7. | The membership shall be assessed annual membership dues. The dues are as follows:
The three Cooperating Institutions shall maintain corporation site-file records and carry out commensurate activities in lieu of dues payment. The dues year shall commence at the time of the annual meeting of the corporation and are payable prior to the end of the month of November of each calendar year. The subscription rates for individuals are equivalent to the cost of membership dues and subscription rates for institutions are $10.00 over the rate for individuals. |
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| 8. | Information in the possession of the Illinois Archaeological Survey, Inc. shall be made available only to qualified persons. Information which has been acquired with a promise of restrictions to the Illinois Archaeological Survey, Inc. by the qualified person having access to the information shall be so restricted. Policy determination of those eligible for access to files and of utilization shall be set by the Board of Directors. |
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| 9. | Duplicate files of the site-record of the Illinois Archaeological Survey shall be kept at the University of Illinois, the Illinois State Museum, and Southern Illinois University at Carbondale. These institutions shall be considered the Cooperating Institutional Members of the Illinois Archaeological Survey, Inc. a. All or part of the site-record files may be utilized by appropriate institutions or individuals, but only at the discretion of the board of Directors and upon payment of the costs of duplication and subject to the stipulations of Section 8 of these By-laws. |
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| 10. | Members and officers of the Illinois Archaeological Survey, Inc. shall be admitted to membership only by the process of election, and voting on all matters be made by a simple majority of a constituted quorum, unless otherwise stipulated in the Constitution or By-laws of the Corporation. |
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| 11. | These By-laws may be changed, altered, or amended in the following manner: The Board of Directors may, at its own discretion or upon petition by ten members of the corporation, initiate changes, alterations, or amendments to these By-laws, which changes, alterations, or amendments will become effective upon a simple majority vote of the voting membership present, provided a legal quorum is constituted. |